ITS Purchasing and Accounts Payable Shared Services
(updated 03-01-2025)
New Unauthorized Purchases Process
The process of documenting and requesting payment for unauthorized purchases has changed as of Friday, January 17, 2025.
Meals & Incidental Expense for Travel
Effective Oct. 1, 2024, the maximum daily meals and incidental expense reimbursement for continental United States (CONUS) travel under 30 days is now capped at $92, up from $79. The increased rate will be applicable to new expense reports. As a reminder, only actual expenses may be claimed. The UC does not provide a traditional “per diem”.
For more information, visit our Travel Meals and Incidentals web page or contact expensehelp@ucdavis.edu. UC Davis Health Travel and Entertainment questions can be directed to hs-aggietravel@ou.ad3.ucdavis.edu.
Please refer to the Supply Chain Management website for more Fiscal Close details.
The university's definition of an emergency includes the following conditions:
Life threatening situations for human and/or animal life.
Catastrophic events such as, flood, fire, earthquake or other natural disasters that pose a threat to human and/or animal life, adversely affect the university mission, or threaten university property.
Critical equipment failure, either on or off campus, that seriously increases the risk exposure of the university or may cause an extraordinary impact on funding.
Organized labor strikes, of local, regional or national scope.
Weather conditions affecting agriculture, human and animal shelter, and construction.
Public safety incidents that seriously increase the risk exposure of the university or threaten life or property, such as riots, criminal acts, and terrorist actions.
The following normally do not constitute an emergency:
Incentives such as, sales, discounts, short term promotions, price/quote expiration, provided by supplier for the purpose of meeting supplier sales quotas.
Receipt of funding authorizing equipment and supply purchases.
Unsupported need.
Travel deadlines.
Domestic Lodging rate per night
CONUS - maximum nightly rate is $333 (not including taxes and fees) as of January 1, 2024
No Meal Allowance Max with Olive & Vine
Effective Jan. 1, 2024, catering by Olive & Vine (UC Davis Dining Services) is exempt from Entertainment meal allowance maximums.
Maximums for meal allowances outside of Olive & Vine remain unchanged at:
- Breakfast: $31 per person
- Lunch: $54 per person
- Dinner: $94 per person
Light refreshments: $22 per person
Information on accessing and how to use the OPP system:
Get started: Prepurchasing Info Handout
Login: Online PrePurchasing
AggieExpense Tutorial link:
https://supplychain.ucdavis.edu/travel-entertainment/aggietravel/tutorials
PURCHASING & REIMBURSEMENTS
Location:
2037 & 2039 Academic Surge
Remote Core Hours of Operation:
Monday Thru Friday 9:00am to 4:00pm